ProWorkflow vs Smartsheet : In-Depth Comparison

proworkflow vs smartsheet

ProWorkflow and Smartsheet are two popular project management software that provide many similar features. However, they target different audience and serve different purposes. If you don’t understand their key differences, you might end up picking the wrong tool for your projects. Let us take a look at the detailed comparison of ProWorkflow vs Smartsheet to find out which is the best project management software for your business.


ProWorkflow vs Smartsheet

Here’s a step-by-step comparison of ProWorkflow vs Smartsheet



ProWorkflow is a mature project management software that also supports task management, team collaboration, workflow automation, time tracking, expense management, project templates, contact management, notifications and alerts. It allows you to easily turn your emails into task lists that you can delegate to other team members and monitor progress. It even provides an in-built messaging tool that supports chats, instant messaging and notifications.

Smartsheet is a powerful project management software with a spreadsheet-like interface. It is meant for small-medium businesses who still use Excel to manage projects. It’s an excellent alternative to Excel-based project management.



ProWorkflow’s features focus more on work management:

  • Project templates
  • Unified dashboard
  • Project Reports
  • Task Scheduling
  • In-built messaging tool
  • Custom branding
  • Powerful search & filtering
  • File sharing & document management
  • Time tracking
  • Notifications & alerts
  • Quotes & Invoices
  • Gantt charts
  • Contact management
  • Mobile apps
  • Add-ons & plugins
  • Open API
  • Free basic training
  • Project reports

Here’s the detailed list of features offered by ProWorkflow.

Smartsheet’s features focus more on project management:

  • Task Management
  • Contact Management
  • Document management
  • Version control
  • Discussion boards
  • Live chat
  • Email integration
  • Automated alerts & reminders
  • Project templates
  • User permission control
  • Resource Management
  • In-depth reporting
  • Gantt Charts
  • Web forms
  • Kanban View
  • Custom branding
  • Calendars & User Groups
  • Milestones
  • Time Tracking

Here’s the detailed list of features offered by Smartsheet.


Supported Platforms

Both ProWorkflow and Smartsheet are cloud-based software that work well in all major web browsers in Windows, Linux and Mac. They both provide mobile apps for iOS and Android. There’s not much difference between ProWorkflow vs Smartsheet in this case.


Setup and Ease of use

Both ProWorkflow and Smartsheet require minimal setup. They are both well-designed, intuitive and easy to use.



ProWorkflow’s paid plans start from $10/user/month. Smartsheet’s paid plans start from $14/user/month.



Both ProWorkflow and Smartsheet support plenty of third-party integrations with popular business apps like Google Drive, Slack, Zapier, Dropbox.


Customer Support

Both Proworkflow and Smartsheet provide customer support via email, online ticket submissions, phone and live chat.



There are plenty of alternatives to ProWorkflow such as Workflowmax, Asana that provide similar features.

Similarly, there are many alternatives to Smartsheet such as Zoho Projects, Microsoft Projects.


Conclusion – ProWorkflow vs Smartsheet

Both ProWorkflow and Smartsheet provide tons of features and support many third-party integrations. If you are looking for a project management software that focuses more on task management and team collaboration, go for Smartsheet. However, if you are looking for a project management software that does a lot more, like time tracking, workflow automation and expense reporting, then go for ProWorkflow.

About Sreeram Sreenivasan

Sreeram Sreenivasan is the Founder of Ubiq, a business dashboard & reporting platform for small & medium businesses. Ubiq makes it easy to build business dashboards & reports for your business. Try it for free today!