ProWorkflow vs Workflowmax : In-Depth Comparison

proworkflow vs workflowmax

Proworkflow and Workflowmax are two popular project management software that provide many similar features. However, they are meant for different target audience and serve different purposes. If you don’t understand their key differences, you might pick the wrong tool for your business. Let us take a look at the detailed comparison of ProWorkflow vs Workflowmax to find out which is the best project management software for your business.


ProWorkflow vs Workflowmax

Here’s the step-by-step comparison of ProWorkflow vs Workflowmax



Proworkflow is a mature project management software that supports task management, team collaboration, timesheets, expense reporting, workflow management, resource management, contact management, and robust reporting. It organizes all your tasks, projects, documents and activities in one place so you can manage them easily. It also provides an in-built messaging tool that supports chats, instant messaging, mentions, comments and notifications.

WorkflowMax is a powerful workflow and job management software that also supports quote generation, timesheets, and employee scheduling.



Proworkflow focuses more on complete business management, with features such as:

  • Project templates
  • Unified dashboard
  • Project Reports
  • Task Scheduling
  • In-built messaging tool
  • Custom branding
  • Powerful search & filtering
  • File sharing & document management
  • Time tracking
  • Notifications & alerts
  • Quotes & Invoices
  • Gantt charts
  • Contact management
  • Mobile apps
  • Add-ons & plugins
  • Open API
  • Free basic training
  • Project reports

Here’s the detailed list of features offered by Proworkflow.


Workflowmax’s features focus more on project management:

  • CRM
  • Lead Management
  • Quote Management
  • Invoice Management
  • Time tracking
  • Expense reporting
  • Project management
  • Task management
  • Document management
  • Deep Integration with Xero products
  • Integration with 25+ third-party tools
  • Custom reporting
  • 24×7 email support
  • Staff scheduling
  • Job Costing
  • Job Tracking
  • Purchase Orders
  • Collaboration Manager
  • Plenty of Add Ons

Here’s the detailed list of features offered by Workflowmax.


Supported Platforms

Both ProWorkflow and Workflowmax are cloud-based software that work well on all major web browsers in Windows, Linux and Mac. They both also provide mobile apps for iOS and Android. There’s not much difference between Proworkflow vs Workflowmax in this case.


Setup and Ease of Use

Both Proworkflow and Workflowmax require minimal setup. They are both well-designed, intuitive and easy to use.



Proworkflow’s plans start from $10/user/month while Workflowmax’s plans start from $15/user/month.



Both Proworkflow and Workflowmax support plenty of third-party integrations with popular business apps like Google Drive, Dropbox, Slack, Zapier


Customer Support

Both Proworkflow and Workflowmax support via phone, email, live chat and online ticket submissions.



There are plenty of alternatives to Proworkflow such as Asana, Basecamp, Zoho Projects.

Similarly, there are many alternatives to Workflowmax such as Microsoft Projects, Teamwork Projects.


Conclusion – ProWorkflow vs Workflowmax

Both Proworkflow and Workflowmax provide a wide range of in-depth features to not only support project management but accomplish a lot more. In fact, they are both work management platforms that provide plenty of features and integrations to help your team be more productive. Sure, there may be some minor features available in one and not the other but that depends on your specific requirements. Overall, they are both great and you can’t go wrong with either of them.

About Sreeram Sreenivasan

Sreeram Sreenivasan is the Founder of Ubiq, a business dashboard & reporting platform for small & medium businesses. Ubiq makes it easy to build business dashboards & reports for your business. Try it for free today!